A business that file 15 returns of information and an accounting practice that files 1,500 will have very different workloads. Tax software pricing does not always reflect that difference.
Another aspect to consider that is: filing information returns is seasonal for a lot of organizations. Small companies might use its filing software intensively during a time period but not even use it the rest of the year.
It raises a practical purchase issue. Should a company pay for access to its software on a continuous basis or should the price of software be based on the amount it actually files,
TaxFormHero employs the second method and charges per form instead of requiring signup fees or subscriptions.
Start with the volume of your actual filing
Comparing a platform solely on its price lists can be misleading. Comparing file platforms based solely on their advertised prices for starting can be untrue.
TaxFormHero’s price list is available starting with $1.99 for each form. The cost per form decreases as the volume increases until it reaches $0.45 after a minimum of 1,000 forms. For companies that file large volumes, custom rates can be discussed.
If you are an occasional filing, there isn’t a subscription you can rescind at the conclusion of filing season. For a CPA who has multiple clients there is no additional seats to buy because additional staff need to be involved in the workflow.
Optional Services Should Ideally Be Optional
Not every client needs the same services.
One business may be content downloading copies for recipients and distributing them using the process it has in place. Some may also want the company that handles filing to manage delivery.
TaxFormHero 1099 eFiling software allows users to download copies of the recipient for free. Pay-for-services can include electronic delivery of recipients printing and mail, as well as TIN verification. Additional services are TIN verification.
This modular approach allows companies to separate the cost of filing services from the cost for supplementary service instead of having to pay for features they may not even be using.
The scale of the problem is also a challenge for companies
Price isn’t the only consideration when filing volume rises.
An accountant who is a professional and manages multiple companies should be able to keep track of their EINs in a way that is simple and does not require the collection of separate EINs. TaxFormHero lets multiple payers to be managed with one login. It can also handle bulk imports with Excel or CSV.
While keeping the separation between records of the payer A broader solution to 1099 filing as well as W-9 collection will reduce the amount of administrative work that is repetitive. For professionals managing many returns, importing data organized is a lot more efficient than completing forms in isolation.
Costs of Compliance and Security are included in Cost Discussion
The most affordable filing solution may not be the best choice if extra work involved or the absence of resources needed by the company are the main reasons.
IRS-authorized TaxFormHero supports electronic filing for 1099s, W-2s and other information returns. The company claims that its platform utilizes an encryption of 256 bits for information at rest and during transit and offers optional two-factor authentication. It claims it will finish an independent SOC 2-Type I audit of the Security trust service criteria by October 2025.
Business owners should consider these operational and safety considerations in addition to the cost per transaction.
Purchase to purchase the Filing Operation You Actually Have
Software economics shouldn’t be the same for small business accountants, small businesses and big companies.
More accurate calculations include the amount of filings, the volume of organizations that pay and the workload they have as well as the recipient delivery requirements.
Software doesn’t have to be a monthly expense for the work of compliance that is seasonal. Pay-per-form structures allow the cost to rise and fall depending on the work being filed which can make budgeting considerably easier.